Debtors

Job Description

We’re Hiring: Debtors Clerk
Company: HYSYS (Pty) Ltd
Location: Head Office, Jet Park, Boksburg
Employment Type: Full-Time

HYSYS (Pty) Ltd is looking for an experienced and detail-focused Debtors Clerk to join our Head Office team in Jet Park. This role is ideal for someone who is confident managing a large debtor book, enjoys working with numbers, and takes pride in accuracy and compliance.

Salary and Benefits

Salary: R18,000 per month

KPI Incentive: R7,000 paid quarterly

Medical Aid Contribution: R2,150 (after 3 months’ probation)

Momentum FundsAtWork Risk Benefit (after 3 months’ probation)

Key Responsibilities

Daily capturing and accurate allocation of customer payments (EFT, card, deposits)

Preparation and completion of daily banking within required cut-off times

Processing journals, adjustments, and corrections where needed

Full customer account management, including:

Onboarding new customers (credit-approved and COD)

Setting up and maintaining accurate customer master data

Preparing and sending customer statements

Handling and resolving customer queries professionally and timeously

Credit and collections administration:

Preparing weekly call sheets and following up on overdue accounts

Monitoring overdue balances in line with credit terms

Preparing accounts for legal handover when required

Strict adherence to credit, release, and approval procedures

Processing and reconciling intercompany transactions

Maintaining accurate records for audit and internal control purposes

Reporting duties:

Weekly age analysis and collections reporting

Monthly reporting to Investec

Escalating risks or discrepancies to the Debtors Manager promptly

Professional interaction with customers, colleagues, and management

Escalating uncertainties before taking action

Minimum Requirements

3 to 5 years’ proven experience as a Debtors Clerk

Experience managing a large debtor book in a high-volume environment

Strong numerical skills with excellent attention to detail

Ability to work independently and follow established procedures

Accounting system experience (Pastel is essential)

Good written and verbal communication skills

Ability to work under pressure and meet daily deadlines

High level of integrity and respect for financial controls

Key Performance Indicators (KPIs)

These KPIs will form the basis of the probation period:

Accuracy and Quality

Banking and allocations completed with minimal to zero errors

Errors corrected promptly, with no repeat issues after guidance

Timeliness

Daily banking completed by 10:00 AM

Customer queries and statements handled within agreed turnaround times

Compliance and Controls

No transactions processed without required approvals

Full compliance with credit and authorisation procedures

Immediate escalation of uncertainty or risk

Communication and Professional Conduct

Professional and respectful communication at all times

Availability during working hours

Clear and concise communication when raising issues

Independence and Progression

Ability to perform core duties independently by the end of probation

Reduced reliance on supervision over time

Consistent performance despite workload changes

If you meet the requirements and are looking to grow within a stable and professional environment, we’d love to hear from you.