Office assistant administrator

Job Description

We are currently looking for an Office Administrator & Receptionist to stand in for maternity leave cover (4-month contract). The Office and Facilities Administrator is responsible for the company reception duties, general administration for the operations department, procurement of assets and consumables and fleet maintenance and management.

Responsibilities will include:

Office and Facilities Management
• Supporting a safe, healthy, and conducive working environment.
• Maintaining daily office operations and routines – cleaning, hygiene, pest control, consumables, maintenance & gardening, safety & security.
• Weekly consumables stock count, recording & reporting.
• Reviewing operational processes and making recommendations.
• Contractor SLA adherence – cleaning, hygiene, pest control, maintenance & gardening, safety & security.

Fleet
• Track vehicle licenses (validity & renewal).
• Track & schedule annual vehicle services.
• Review vehicle usage reports to ensure no misuse of company assets – initiate disciplinary action if necessary.

Finance
• Submit purchase order request on instruction of Manager – Office & Facilities.
• Submit invoice for payment once works have been completed and signed off by Manager – Office & Facilities.
• Submit new vendor/supplier applications on request of Manager – Office & Facilities.

Reception
• First point of contact of business – ensure guests are welcomed, registered and assisted in an effective, friendly manner
• Ensure reception area is clean, tidy and welcoming
• Answer all telephonic calls and efficiently direct to the relevant recipients.

Qualifications & Experience:

Grade 12 Matriculation (Requirement)