AdministrativeAssistant

Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.
 

Responsibilities

•Answer and direct phone calls.

• Organize and schedule appointments.

• Plan meetings and take detailed minutes.

• Write and distribute email, correspondence memos, letters, faxes and forms.

• Assist in the preparation of regularly scheduled reports.

• Develop and maintain a filing system.

• Update and maintain office policies and procedures.

• Order office supplies and research new deals and suppliers.

• Maintain contact lists.

• Book travel arrangements.

• Submit and reconcile expense reports.

• Provide general support to visitors.

• Act as the point of contact for internal and external clients.

• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistance or Office Admin Assistant.

• Knowledge of office management systems and procedures.

• Working knowledge of office equipment, like printers and fax machines.

• Excellent time management skills and the ability to prioritize work.

• Attention to detail and problem solving skills.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to multi-task.

• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.