Female Personal Secretary

Job Description

About the Role

We are seeking a highly organized and proactive Personal Secretary to provide administrative and personal assistance to [an executive/a department head/a private client]. The ideal candidate will be a multitasker with excellent communication skills and the ability to maintain confidentiality while managing a variety of tasks with precision and discretion.

Personal Secretary Responsibilities and Duties

• Manage calendars, appointments, and travel arrangements
• Handle phone calls, emails, and correspondence on behalf of the executive
• Prepare reports, presentations, and meeting minutes
• Organize and maintain files, records, and important documents
• Coordinate meetings, events, and logistics with internal and external stakeholders
• Screen visitors and manage daily administrative tasks
• Monitor and order office supplies as needed
• Maintain a high level of confidentiality and discretion
• Perform personal errands or tasks as required

Personal Secretary Qualifications and Skills

• Excellent organizational and time management abilities
• Strong written and verbal communication skills
• High level of discretion, reliability, and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and prioritize under pressure
• Attention to detail and proactive problem-solving skills
• Familiarity with office equipment and administrative procedures
• Flexible, resourceful, and adaptable to changing priorities