Front Desk Officer

Job Description

Greetings from Gray Matrix Solutions !

It was pleasure speaking with you. As discussed, please find the Job Description & Company profile below and give us your confirmation if interested in pursuing the opportunity.

Position- Front Desk Executive & Admin(only female)

Please carry your updated Resume along.

At Gray Matrix we are focused on building and delivering innovative software solutions for our customers and operating companies. Our passion for technology reverberates in every area of our organization and drives our creativity.

Focusing on strategy, experience design, development and systems integration, our work is hinged on five key values: Transparency, Resilience, Problem-solving, Energy, and Curiosity.

Working with us means being at the convergence of engineering, design, innovation, and scale. It means being part of a highly skilled and driven team whose work directly improves the lives of our customers. So, If you're looking for challenges and opportunities similar to those of a startup, with the benefits of a seasoned and successful company, then read on:

WHO YOU SHOULD BE:

·       Driven and Self-motivated – Enthusiastic to constantly move ahead, be self-motivated to learn, challenge the status quo and constantly move yourself and the organization forward

·       Ambitious – Work under their own direction towards agreed targets/goals and with creative approach.

·       Servant Leader - Serve fellow teammates and customers first, with the purpose of enabling and supporting them to do great work

·       Open & Humble - Learn and share from resources, experiences, and mistakes

·       Loyal Team Member - Support each other, and the decisions that we make.

WHAT’S THE JOB?

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms)
• Source Vendors and coordinate with them for various office supplies- eg-stationary, pantry items, refreshments for different occasions.
• Coordinate with Service provider for arranging domestic staff for the office as and when needed
• Keeping attendance record for the Office Boy and other domestic help in office
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Update calendars and schedule meetings for the Director and other Senior Management Officials
• Assisting the HR Team in arranging and conducting various employee engagement activities in office
• Perform other clerical duties which might include work outside office premises.

WHAT SKILLS AND EXPERIENCE DO YOU NEED?

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g.  and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks

ABOUT US: (https:graymatrix.com)

Gray Matrix is a one stop solution provider for all the application development needs for more than 19 yrs. We offer full spectrum of IT services including, web & mobile application development and more. We are headquartered at California, US, having offices at South Africa, Singapore, UAE and India. Some of our prestigious clients include ABSA Bank, CEAT, Pidilite, HDFC Life, Future Generali and many others.

Our people are our culture and a huge part of what makes us unique. We recruit the best people and create small project teams, resulting in great chemistry between our teams and our customers that can solve even the toughest business problems.