Office Assistant

Job Description

An Office Assistant is a professional who oversees clerical tasks, such as sorting and sending mail. They keep an inventory of office supplies and order new materials as needed to ensure 

Responsibilities

• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties when needed
• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Coordinate with other departments to ensure compliance with established policies
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues

Requirements and skills

• Analytical abilities and aptitude in problem-solving
• Knowledge of “back-office” computer systems (ERP software)
• Working knowledge of office equipment
• Thoroug understanding of office management procedures
• Proficiency in MS Office
• Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
• Excellent organizational and time management skills