Office Assistant

Job Description

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.

The ideal candidate should be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities:

Organize office and assist associates in ways that optimize procedures

Sort and distribute communications in a timely manner

Create and update records ensuring accuracy and validity of information

Schedule and plan meetings and appointments

Monitor level of supplies and handle shortages

Resolve office-related malfunctions and respond to requests or issues

Coordinate with other departments to ensure compliance with established policies

Maintain trusting relationships with suppliers, customers and colleagues

Perform receptionist duties when needed

Requirements and skills:

Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role

Working knowledge of office equipment

Thorough understanding of office management procedures

Excellent organizational and time management skills

Analytical abilities and aptitude in problem-solving

Excellent written and verbal communication skills