Office Assistant

Job Description

An Office Assistant is a professional who oversees clerical tasks, such as sorting and sending mail. They keep an inventory of office supplies and order new materials as needed to ensure that the workplace is neat and clean for visitors or clients.

Office Assistant Duties responsibilities include:

Responsibilities

Maintain trusting relationships with suppliers, customers and colleagues

Perform receptionist duties when needed

Organize office and assist associates in ways that optimize procedures

Sort and distribute communications in a timely manner

Create and update records ensuring accuracy and validity of information

Coordinate with other departments to ensure compliance with established policies

Monitor level of supplies and handle shortages

Resolve office-related malfunctions and respond to requests or issues

Requirements and skills

Analytical abilities and aptitude in problem-solving

Knowledge of “back-office” computer systems (ERP software)

Working knowledge of office equipment

Thoroug understanding of office management procedures

Proficiency in MS Office

Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role

Excellent organizational and time management skills