Project Manager

Job Description

Title: Project Manager (4 to 6 yrs exp)

Hybrid working model - (3 days onsite / 2 days offsite) Dublin 2

Contract start date: June 2022 , 12 months with option to extend for two (2) additional term of 12 months (three (3) years max term)

Experience level required

Possess a minimum of 4-6 years’ relevant experience managing a range of projects, including technical and application projects, from pre-approval to project closure, using a range of project management methodologies

It is a mandatory requirement, a recognised formal qualification in project management (PMP, Prince2).

Key Deliverable: 

The following non-exhaustive list of Key Deliverables, are applicable to this Role. 

• Website RFT preparation
• Provide insight and advice on the contents of the Website design and development RFT, including guidance on elements for inclusion.
• Provide input as to how the RFT should be structured to ensure the organisations objectives and requirements are addressed.
• Provide input on the scoring to be applied on various aspects of the RFT.
• Coordinate the finalisation and publication of the RFT in conjunction with relevant stakeholders within the organisation.
• Provide input in the evaluation of tender responses, including assessing completeness of submissions in addressing the requirements as outlined in the tender.
• Project mobilisation and delivery
• Provide support in the mobilisation and delivery of the project. Services required include
• Working with organisational stakeholders, establish project organisation, resourcing and governance.
• In conjunction with internal stakeholders and selected suppliers, develop and manage scoping documentation, project and phase schedules, risk registers and other project control artefacts.
• Plan and manage project resources required to meet project milestones.
• Establish the project organisation work structure and resource requirements.
• Plan and manage multiple streams of activity required to successfully deliver the project and ensure that project activities proceed in line with good project delivery practice.
• Manage project phases ensuring requirements and deliverables are clearly defined, agreed and documented. Ensure requirements are signed off by business representatives and stakeholders before commencing subsequent phases. Identify and manage project risks and contingencies, ensuring risk escalation in a timely fashion.
• Manage project scope and change control procedures, escalating blocking issues quickly and efficiently. Particularly at the outset of the project, work closely with a variety of stakeholders in capturing requirements.

• Ensure that the project team develops a content architecture reflecting the current and planned remit of the organisation, and which is sustainable to flex as the remit of the organisation evolves.
• Coordinate activities required to provide website integration, inbound and outbound, with HPRA enterprise systems and databases.
• Ensure project proceeds on schedule, activities are completed on time, on budget, to required quality standards.
• Manage supplier deliverables to ensure the requirements are user tested and signed off as required by tender specifications. 
• Transition to go live
• Provide project management support in the transition to live. Services required include: 
• Coordinate all aspects of test planning and signoff to ensure the website operates and is supported as intended. Manage and coordinate pre-launch testing in conjunction with supplier and organisation stakeholders; 
• Assist with the establishment of post go live site management and governance. 
• Plan and coordinate activities required for the transition to go live including but not limited to data loads, hosting and support arrangements, functional testing sign off, integration, transition to support and stabilisation

Key Experience/ Competencies/Skillsets

The following Experience/Competencies/Skillsets are applicable to this Role.

The proposed resources should:

1. Relevant experience working on similar website redevelopment projects. As part of the response. Must include a minimum of one example.
2. Experience in respect of drafting RFT specifications of public procurement rules and regulations.
3. Experience of the standards applicable, business requirements and technologies used in constructing a modern content management driven web presence. 
4. Experience of project management and planning tools including MS Project. 
5. Possess supplier management skills and demonstrable experience managing third parties. Experience managing subcontractors and subcontract agreements. 
6. Experience of communicating clearly and effectively to various stakeholders at different levels, including those from both technical and non-technical backgrounds and those at end-user and senior management levels. The response should include how the Resource met deadlines, explained issues, problems and solutions in a way that was easily and equally understood by all.